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Visitorperfect

Visitor and permit management system

With Visitorperfect, you can easily manage visitor requests and visitors to your facilities.

Visit request

Secure, centralized visitor management

Visitorperfect simplifies and secures visitor management by providing complete visibility of who is on your site, when and why. The system allows you to control access, automate processes and keep a reliable history of all visits.

Essential for sensitive or regulated environments, Visitorperfect enhances security while improving the experience of visitors and guests.

01.
Know who's on your site at all times

Accurate knowledge of the visitors present is a key element of safety, compliance and risk management.

Topics of interest to managers and security :

  • Real-time list of visitors currently on site
  • Clear identification of visitors, guests and reasons for visiting
  • Reduction of unauthorized access
  • Better management of emergency situations
  • Instant overview of entries and exits

02.
Application and approval process

Visitorperfect makes it easy for a guest to make a visit request, while automating the key steps in the process.

Typical automated workflow:

  • Invitation sent by e-mail to the visitor
  • Pre-entry of required personal information
  • Request queued for approval
  • Automatic confirmation of approved visit
  • Notification to host upon visitor's arrival

This process reduces manual tasks and improves access control.

03.
Full traceability and auditing of visits

In the event of an audit, investigation or incident, it is essential to be able to demonstrate who came to visit, when and for how long.

Audit and compliance benefits :

  • Complete history of past visits
  • Search by visitor, host, date or site
  • Time-stamped, auditable data
  • Proof of diligence and access control
  • Support for regulatory and contractual requirements

04.
Visitor management (short-term, long-term, and recurring)

Visitorperfect adapts to all visit scenarios, regardless of duration or frequency.

Types of visits managed :

  • Short-term visitors (meetings, deliveries, suppliers)
  • Long-term visitors (contractors, consultants)
  • Scheduled recurring visits
  • Temporary or permanent access according to roles
  • Multi-site and multi-entry management

05
Improved Security and Visitor Experience

By structuring visitor management, Visitorperfect improves both security and the flow of visitors.

Organizational benefits :

  • Reduced risk of unattended visitors
  • Clear, professional reception process
  • Better coordination between hosts, security and reception
  • Reliable data for supervision and management
  • Professional image with visitors and partners

Visitor policies

Advanced management of visitor entry and exit control

Visitorperfect enables organizations to enforce specific entry and exit criteria based on the purpose of the visit, the areas accessed, and the associated risk level. The system ensures that every visitor meets predefined security and compliance requirements before, during, and after their visit.

This structured approach strengthens access control while maintaining a consistent and professional visitor experience.



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    Access control according to type of visit and authorized areas

    Visitor management software makes it possible to adapt requirements according to the context of the visit and the areas to which the visitor will have access.

    Examples of entry and exit criteria :

    • Mandatory viewing of a health and safety training video
    • Presentation and validation of a valid identity document
    • Obligation to wear certain equipment (PPE, badges, protection)
    • Restriction or removal of certain items (appliances, bags, tools)
    • Checking the validity of competency cards or certifications
    • Specific exit conditions depending on the area visited
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    Customized and automated protocols

    Visitorperfect allows you to configure customized protocols to meet the specific requirements of each organization, site or business sector.

    Topics of interest to managers and safety :

    • Separate protocols for different types of visit (supplier, contractual, guest)
    • Different rules for different sectors or sensitive areas
    • Automation of validations and controls
    • Reduce human error and unauthorized exceptions
    • Standardizing practices across the organization
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    Privilege, equipment and key management

    In addition to access control, the system makes it easy to manage temporary privileges, as well as equipment loans or keys associated with a visit.

    Key features :

    • Assigning visiting privileges according to roles
    • Management of equipment loans required for tours
    • Tracking temporary access keys or cards
    • Traceability of equipment and access granted
    • Clear accountability for visitors and guests
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    Enhanced safety, compliance and traceability

    By structuring access criteria and visit protocols, Visitorperfect contributes to better risk management and compliance.

    Organizational benefits :

    • Strict control of access to sensitive areas
    • Reducing visitor-related incidents
    • Reliable, auditable data
    • Proof of safety diligence
    • Alignment with regulatory and internal requirements

Reports and statistics

Visitorperfect allows you to efficiently manage the entry and exit of visitors from one or more access points, and to consult a real-time list of visitors on site.

Visitorperfect can generate visit history reports and perform cross-searches based on a variety of criteria, such as visitor or guest name, access times and dates, or an area of the facility or establishment.

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Visitor management

Visitor management can take many forms, from one organization to another. Visitorperfect makes it possible to set up a sound management of entries and exits, whatever the type of organization and its needs.

Various peripherals can reinforce the process: check-in kiosks, signature scanning tablets, cameras, card readers, visitor label printers and more.

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SaaS or local model

The Web application is available in SaaS mode (hosted on our secure servers) or as an acquisition solution (local software installed on your servers).

Features

Examples of functions

Kiosk

Self-registration kiosk

Offer a welcome that reflects your company's image.

notify

Notice to guest

Notify the host when the visitor arrives and leaves.

policies

Visiting policies

Apply rules according to the purpose of the visit.

permit

Permits

Issue permits (hot, work, confined space, etc.)

Seeing is believing

Discover how your teams can manage everything from a single platform.

In just 30 minutes, we'll show you how Controlperfect adapts to your operations - with no commitment, no technical mumbo-jumbo.

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