Equipment and guard tour inspection management system

Structured and Intelligent Equipment Inspection Management

Tourperfect enables organizations to efficiently plan inspection routes and equipment verification by grouping identifiers (codes, tags, locations) and defining inspection frequencies as required.

The system ensures inspections are performed consistently while providing full visibility into equipment condition, compliance status, and physical location.

Inspection Planning Tailored to Operational Requirements

The condition and location of equipment are inspected according to configurable schedules—daily, weekly, monthly, or on-demand—based on operational and regulatory needs.

Key topics of interest for managers:

• Inspection scheduling by equipment, category, or site

• Adjustable frequencies based on equipment criticality

• Reduced missed or overdue inspections

• Improved prevention of failures and incidents

• Clear visibility into upcoming, ongoing, and completed inspections

Reliable Data Collection and Complete Inspection History

Inspection results are captured directly in the field and stored in the same structured manner as data collected during patrols or inspection rounds.

Core capabilities include:

• Structured capture of inspection results

• Complete inspection history by equipment and location

• Traceability of inspections and assigned inspectors or guards

• Secure data retention for audits and investigations

• Centralized storage of all inspection records

Fully Customizable and Intelligent Inspection Questions

Tourperfect allows inspection questionnaires to be fully customized to match each equipment type and operational context.

Advanced inspection features:

• Custom questions per equipment category

• Mandatory or optional fields based on requirements

• Conditional questions triggered by specific responses

• Automatic identification of anomalies and deficiencies

• Dynamic inspection workflows in the field

This conditional logic makes Tourperfect one of the most flexible and advanced inspection systems available.

Proactive Detection of Issues and Non-Conformities

Structured inspections enable rapid identification of issues, defects, and non-compliance, supporting timely corrective actions.

Operational advantages include:

• Immediate reporting of non-compliant or defective equipment

• Reduced risk related to equipment failures

• Improved safety for personnel and facilities

• Stronger coordination between inspection and maintenance teams

• Actionable data to support continuous improvement initiatives

Standardization, Compliance, and Operational Performance

By centralizing and standardizing equipment inspections, Tourperfect strengthens operational discipline and regulatory compliance.

Organizational benefits include:

• Standardized, auditable inspection processes

• Reliable data for regulatory and internal compliance

• Extended equipment lifespan through proactive monitoring

• Reduced corrective maintenance costs

• Data-driven decision-making for asset and risk management

Structured Building Inspection and Proactive Site Oversight

Tourperfect provides an advanced building and site inspection system designed to thoroughly assess properties and ensure they are maintained in good condition. Through planned, documented inspections, organizations gain continuous visibility into building conditions and can take corrective action before issues escalate.

The system supports a proactive approach to property management, essential for safety, compliance, and long-term asset preservation.

Maintain Building Condition and Reduce Risk

Regular building inspections play a critical role in preventing deterioration, incidents, and costly losses.

Key topics of interest for property and facility managers:

• Ongoing supervision of building condition

• Early detection of defects and deterioration

• Reduced risk related to neglect or aging infrastructure

• Protection of real estate asset value

• Improved safety for occupants and visitors

Clear Inspection Routes and Configurable Frequencies

The building inspection management software enables the creation of structured inspection routes tailored to each property’s layout and operational needs.

Core capabilities include:

• Inspection routes by building, floor, or zone

• Configurable inspection frequencies (daily, weekly, monthly, annual)

• Targeted inspections for critical areas

• Reduced missed or incomplete inspections

• Visibility into scheduled, in-progress, and completed inspections

Multi-Site Inspection Management at Scale

Tourperfect includes a comprehensive site inspection system, ideal for organizations managing multiple properties or locations.

Multi-site inspection capabilities:

• Large-scale inspection planning across sites and buildings

• Centralized management of multiple locations

• Standardized inspection processes across the organization

• Comparative visibility into building conditions by site

• Consolidated dashboards for management and oversight

Traceability and Proof of Inspection for Insurance Purposes

In the event of an incident or claim, it is critical to demonstrate that inspections were performed regularly and diligently.

Insurance and compliance advantages include:

• Complete, time-stamped inspection records

• Clear identification of inspectors

• Secure, auditable inspection data

• Documented proof of due diligence

• Strong support for insurance claims and investigations

Analysis, Follow-Up, and Continuous Improvement

Inspection data collected in the field provides valuable insight for long-term planning and continuous improvement.

Operational benefits include:

• Tracking the evolution of building conditions over time

• Identification of recurring issues and high-risk areas

• Prioritization of maintenance and repair activities

• Improved budget forecasting and capital planning

• Data-driven decision-making based on reliable field data

Electronic data collection makes it possible to keep an accurate history of all the inspections and routine checks carried out by your staff and external subcontractors.

Tourperfect lets you quickly compile the information you need, including dates and times, the names of inspectors or guards, tour durations, the amount of time between verification points, the answers to inspection questions, and any anomalies that may have occurred during inspections.

Tourperfect reports can be printed or sent by email. They are also recognized by insurers.