Keyperfect

Key, lock, and key loan management system

With Keyperfect, you can easily manage keys, key loans, doors, and locks.

Key and keyring loans Organization and hierarchy Reports and statistics

Centralized and Secure Key & Key-Ring Management

Keyperfect enables organizations to regain full control over physical keys, key rings, and access distribution. The system streamlines both short-term and long-term key loans while significantly reducing administrative time and the risks associated with lost, untracked, or unauthorized keys.

Keyperfect is designed for organizations that require strict governance over physical access across buildings, sites, and sensitive areas.

Maintain Full Control Over Key Distribution and Access Rights

Controlling keys means controlling who holds which keys and which doors they can open—a critical security concern for any organization.

Key topics of interest for security and management:

Clear visibility into key and key-ring distribution
Mapping of keys to doors, zones, and buildings
Prevention of unauthorized access
Accountability for every key holder
Reduced risk of loss, duplication, or misuse

Short-Term and Long-Term Key Loans

The key and lock management software supports multiple loan scenarios to meet operational requirements.

Supported loan types include:

Short-term key loans with defined due dates
Long-term or open-ended loans with no fixed return date
Shared keys or permanently assigned key rings
Tracking of overdue or unreturned keys
Automated alerts and reminders

Fast Identification and Loan Automation

Keyperfect accelerates key issuance and returns through intelligent identification technologies.

Supported technologies:

RFID key tags
Rapid key-ring identification
Reduced handling and transaction time
Fewer manual errors at service counters
Standardized and reliable loan processes

Centralized History and Full Traceability

Because key holders in Keyperfect are linked to a centralized people database, managers can access all key-related activity from a single interface.

Traceability features include:

Complete loan history by key, key ring, or individual
Time-stamped issue and return records
Single point of access for all key data
Reliable information for investigations and reviews
Data retention aligned with internal policies

Internal Audit and Compliance Readiness

In the event of an internal audit, security review, or incident, organizations must be able to demonstrate strict control over physical access.

Audit and compliance benefits:

Documented proof of key control processes
Ability to show who held which keys at any given time
Standardized and auditable workflows
Reduced compliance gaps
Strong support for internal controls and security policies

Stronger Access Governance and Risk Reduction

By centralizing key management, Keyperfect strengthens physical security governance and operational discipline.

Organizational benefits include:

Improved control over physical access points
Reduced risk related to lost or untracked keys
Lower costs associated with lock replacement
Better coordination between security, operations, and facilities teams
Actionable data to improve access control strategies

Hierarchical Organization of Keys and Locks in a Centralized System

Keyperfect enables organizations to group and organize locks, keys, and key rings hierarchically within a single key and lock management system. This structured approach simplifies access control while supporting security and maintenance teams with clear, reliable data.

By modeling access architecture in a logical hierarchy, organizations gain full visibility into how physical access is designed and managed.

Fast and Precise Access Control Visibility

With an organized key hierarchy, managers can immediately determine which locks and sub-locks a key can open, making access management faster, safer, and more accurate.

Key topics of interest for security and management:

Clear visibility of access rights per key
Immediate understanding of lock hierarchies
Reduced over-permissioned or unnecessary access
Faster decision-making during organizational changes
Stronger governance of physical access

Complete Door Records and Access History

Each door is managed through a dedicated record that provides full visibility into its current and historical access configuration.

A door record includes:

The currently installed lock
Previously associated locks
Keys and key rings that can open the door
Current and former access holders
Historical changes and assignments

This level of traceability supports audits, investigations, and technical interventions.

Centralized Technical Data for Keys and Locks

Keyperfect centralizes a wide range of technical and operational data related to keys and locks, ensuring critical information is always accessible.

Managed data includes:

Catalog code
Installation or mounting code
Key cutting code
Associated distributor
Manufacturer details
Technical notes and operational comments

This eliminates fragmented documentation and improves maintenance efficiency.

Strong Support for Security and Maintenance Teams

The hierarchical organization of keys and locks enhances coordination between departments and improves day-to-day operations.

Organizational benefits include:

Simplified management for security teams
Faster, better-informed maintenance interventions
Reduced errors during lock replacements
Improved operational continuity
Reliable data for internal audits and compliance checks

Access Governance, Traceability, and Risk Reduction

By centralizing and structuring keys and locks, Keyperfect strengthens access governance and reduces security risks.

Key advantages:

Enhanced control over access to sensitive areas
Full traceability of access over time
Reduced risk related to lost or mismanaged keys
Strong alignment with internal security policies
Documented proof for audits and inspections

Door information specifies not only the lock currently associated with a door, but also all the locks that have been associated with it in the past and all key holders with current or previous access.

Keyperfect allows you to manage a variety of information, including catalog codes, assembly codes, cut codes, distributors, and corresponding manufacturers.

With Keyperfect, key information is available throughout your organization. As part of the Controlperfect suite, Keyperfect uses a centralized database to store information about each key and its corresponding locks, as well as loan information, allowing for easy data mining.

The key and lock management system gives you instant access to a variety of comprehensive histories from many different perspectives. These histories can make research far simpler when an incident occurs. For example, a key's file quickly tells you who’s had access to a given location, whether on a specific date or over a longer period.

Key and lock management

Keyperfect is a key and lock management solution for large companies with many keys in circulation.

With Keyperfect, managers can find out at any time who has which keys and which doors they have access to. It’s also easy to determine which holders can access any given door.

SaaS or on-premise

The web application is offered as SaaS (hosted on our secure servers) or on-premise (installed on your own servers).

Keyperfect' key and lock management system is available in Standard, Premium, and Enterprise versions, which vary in features and maximum number of users.

Sample Features

features

Late loan notifications

Receive notifications when loans are overdue.

Loan automation with readers

Speed up your lending process using devices such as RFID readers.

Integration with Visitorperfect

Loan keys to visitors.

Research and statistics

Look up key holders and who has access to which doors.

Products

Key loan software
Key loan management
Key lending system
Key checkout software
Key issuance tracking
Key management software
Key ring management
Physical key tracking
Centralized key management
Key inventory system
Lock management software
Door lock management
Physical lock system
Door access management
Lock and key system