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Keyperfect

Key, lock and key loan management system

With Keyperfect, you can easily manage key loans, as well as keys, doors and locks.

Key and keyring loans

Secure, centralized management of keys and keykits

Keyperfect enables organizations to regain full control over the management of keys, keykits and physical access. The system simplifies short- and long-term key loans, while dramatically reducing management time and the risks associated with lost or untracked keys.

Essential in multi-site or restricted-access environments, Keyperfect ensures rigorous governance of physical keys.

01.
Keep control over key distribution and access

Key control is a critical security issue: who holds which keys, and which doors can be opened.

Topics of interest to security and management :

  • A clear view of key distribution
  • Correspondence between keys, doors and accessible areas
  • Reducing unauthorized access
  • Empowerment of key holders
  • Reduced risk of loss or duplication
02.
Short and long term key loans

Key and lock management software enables different loan scenarios to be managed according to operational needs.

Loan types supported :

  • Short-term loans with defined due date
  • Long-term loans with no specific return date
  • Management of shared or assigned keys
  • Tracking of overdue and unreturned keys
  • Automated alerts and notifications
03.
Rapid keychain identification and automation

Keyperfect speeds up the processing of loans and returns thanks to intelligent identification of keys and keychains.

Supported technologies :

  • RFID key fob
  • Rapid reading of keychains
  • Reduces handling errors
  • Reduced time at the counter or point of service
  • Standardized, reliable process

04.
Centralized history and full traceability

Keyholders are linked to acentral database , enabling comprehensive loan tracking.

Traceability features :

  • Complete loan history by key, keyring or person
  • Time-stamping of loans and returns
  • Fast access to information from a single interface
  • Reliable data for investigations and audits
  • Retention of history according to internal policies

05.
Responding to internal and compliance audits

In the event of an internal audit, security inspection or incident, it is essential to demonstrate rigorous key control.

Audit benefits :

  • Documented proof of key management
  • Ability to demonstrate who held which keys at any given time
  • Standardized, auditable processes
  • Reduced compliance gaps
  • Support for security and internal control policies

06.
Access governance and risk reduction

By centralizing key management, Keyperfect reinforces operational discipline and physical security.

Organizational benefits :

  • Better control of physical access
  • Reduced risk of lost keys
  • Lower lock replacement costs
  • Better coordination between security, operations and management
  • Useable data to improve access policies

Organization and hierarchy

Hierarchical organization of keys and locks in a centralized system

Keyperfect enables all locks, keys and keyrings to be grouped and organized hierarchically within a single management system. This greatly simplifies the management of physical access, and effectively supports security and maintenance teams.

Hierarchical organization of keys and locks provides a clear and consistent view of access architecture across the organization.

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    Fast, precise access control

    Thanks to an orderly organization of keys, managers can instantly determine which locks and subsets of locks a key can open, thus reducing errors and uncontrolled access.

    Topics of interest to managers and safety :

    • Clear view of access rights by key
    • Immediate understanding of lock hierarchies
    • Reduce excessive or unnecessary access
    • Better governance of physical access
    • Quick decisions during organizational changes
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    Complete file and door history

    Each door has adetailed file , enabling you to retrace its entire history and accesses.

    The door file includes

    • The lock currently associated
    • Previously installed locks
    • Keys and keys to open the door
    • Current and previous access holders
    • History of changes and assignments

    This traceability enhances safety and facilitates investigations, audits and technical interventions.

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    Centralized technical information on locks and keys

    Keyperfect manages and centralizes a wide range of technical information relating to keys and locks.

    Information managed in the system :

    • Catalog code
    • Mounting code
    • Cutting code
    • Associated distributor
    • Lock or key manufacturer
    • Technical notes and operational comments
    This centralized approach avoids the dispersal of information and effectively supports maintenance and replacements.
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    Support for safety and maintenance teams

    Hierarchical structuring of keys and locks facilitates coordination between departments and improves operational efficiency.

    Organizational benefits :

    • Simplified management of security services
    • Faster, better-informed maintenance operations
    • Reduced errors when replacing locks
    • Improved business continuity
    • Reliable data for internal audits and compliance checks
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    Security, traceability and access governance

    By centralizing and structuring keys and locks, Keyperfect contributes to rigorous governance of physical access.

    Key benefits :

    • Tighter control of access to sensitive areas
    • Complete traceability of access over time
    • Reduce the risks associated with lost or mismanaged keys
    • Support for internal safety policies
    • Documented proof during audits or inspections

Reports and statistics


With Keyperfect, key information is accessible throughout the entire organization. As part of the Controlperfect suite, Keyperfect relies on a centralized database to store information about each key and corresponding lock, as well as loan data, making data mining and analysis much easier.

The key and lock management system gives you instant access to multiple comprehensive histories, from different angles. These histories greatly simplify searches when an incident occurs. For example, a key's record enables you to find out quickly who had access to a given location, whether on a specific date or over an extended period.

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Key and lock management

Keyperfect is a key and lock management solution for large companies with many keys in circulation.

With the help of Keyperfect, managers can determine at all times who holds which keys and which doors are accessible. It's also easy to know which holders have access to a given door.

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SaaS or local model

The Web application is available in SaaS mode (hosted on our secure servers) or in acquisition mode (local software installed on your servers).

Features

Examples of functions

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Notification of overdue loans

Receive notifications if loans are overdue.

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Automated loans with readers

Speed up the loan process with peripherals such as RFID readers.

integration

Integration with Visitorperfect

Link loans to visitors.

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Research and statistics

Research key holders, keychains, etc.

Seeing is believing

Discover how your teams can manage everything from a single platform.

In just 30 minutes, we'll show you how Controlperfect adapts to your operations - with no commitment, no technical mumbo-jumbo.

See all articles

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